ANDROID INVOICING GUIDE · QUOTAVANI
How to create an invoice on Android
A practical mobile invoicing workflow: enter the customer and job, check amounts, preview the PDF and share an invoice from your Android phone.
Updated · Quotavani
Start with the information the customer needs
Before you create an invoice on your phone, gather your business identity, the correct customer details, a clear description of the goods or services, quantities, prices, currency and agreed payment timing. Use a distinct document number and date. Use the tax treatment and required fields that apply to your business and transaction.
Describe the transaction in Quotavani
In the Android app, type a clear instruction such as: “Invoice Fabian for 4 Sandwiches.” Quotavani turns your words into an editable invoice draft. Check the customer, quantities, prices and currency, then adjust any details before generating the PDF. Our website walkthrough shows this Android workflow step by step.
Confirm the customer instead of trusting a name match
A name is not enough to establish the correct recipient. Confirm the suggested saved customer or phone-contact match, including the relevant contact details. If contact access is declined or several contacts share a name, select or enter the customer manually. Check the selected person or business before moving on to the invoice details.
Check the arithmetic and the document details
Our sample invoice shows N$49.33 before VAT, N$7.40 VAT and N$56.73 total. For your invoice, use the tax treatment that applies to your business and the transaction. Compare every interpreted line with what you intended. Check the currency, quantities, rates, discounts and tax treatment separately. Include only the work actually supplied or agreed. If the job began with a quote, review the new invoice draft for changes before finalising.
Preview the actual invoice PDF
Confirm the draft to generate the document and open its PDF preview. Read the exported file, not just the editable form: check long service descriptions, line breaks, business details, customer identity and the final total. If you notice an error, correct it before sharing. Keep an appropriate record of the document and the transaction in the way your business requires.
Share, save and keep track
Choose Share, Send or Save after the preview. Select a compatible destination from your Android phone and confirm the recipient in that app. Mark payment status yourself after checking your payment records; a sent PDF is not proof of payment. Contact support for current app availability.
See the finished document.
See Quotavani invoices and quotations with business details, itemised work and clear totals.
Explore the PDF output ↗